Learn the Format
Leave about an inch space or border all the way around the letter making it easier to read.
This gives the address of the writer and the date that the letter was written. It is placed in the right hand corner about an inch from the top. The heading consists of three lines. The first line is the writer’s street address. The second line contains the city, state and zip code. The third line is the date. The month is written out completely. This information will benefit the person who receives the letter to respond to the writer if so desired.
The Greeting or Salutation
Place on the left side of the paper about a line or two below the heading. The greeting is meant to “greet” or “salute” the person receiving the letter. You can use the word “Dear” followed by the name of the person to whom you are writing. Or you can just say “Hello.” Follow the greeting with a comma.
The Body of the Letter
This is the part of the letter when the writer puts the content. It could be thanking a person for a gift or asking how the person is. The writer can include some news about what he or she is doing. It is placed a line or two below the heading and each paragraph is indented.
Depending on the relationship between the writer and the receiver of the letter, you can close the letter with words such as “love,” “sincerely,” “yours truly” or something similar. The closing is like saying goodbye. Place it a line or two below the body and on the right hand side. Line it up with where the heading begins.
Placed below the closing, the writer signs his or her name.