Create a Volunteer Box
Since most volunteers have a desire to work with children, you might want to start your organizational efforts with a Volunteer Box.You’ll need a large box, tub or tote that you can devote to this project. You’ll also need some basic supplies, like paper, markers, and tape, a duplicated class list, record sheets, and some games or activities that will benefit the students in your class. Make a sign for the box so it is easily identified, even by new volunteers.
Choose individualized or small group activities that some of your students will benefit from doing. You’ll get more mileage from activities that need a bit of adult supervision or assistance. Choose things that at least some students cannot quite do independently. Some ideas include board or card games, flashcard drills, or manipulative activities. Package each with a duplicated class list and highlight the students who will benefit from this kind of extra practice.
The last piece to the system is a set of clear, step-by-step directions to attach to each activity. Include guidance about the number of students to group together, or even specific individuals to work with at the same time. Make a list of any other supplies needed, such as paper, pencils or markers. You might also want to indicate a suggested time limit for each session, any special place for the activity (table, hallway, library, etc.) and any other information to help the volunteer know exactly what records to keep or what else to do.
Affix the instructions to each activity, and put a selection of these prepared ideas into the Volunteer Box. Now you’ve got a ready-made set of instructions for your volunteer and have minimized the need for him or her to interrupt your teaching time with questions.